We’re willing to lớn bet that most Outlook users have, at least once in their lives, accidentally sent a message khổng lồ the wrong person, missed an embarrassing type, or forgot to include an important attachment. Even if you don’t yet count yourself among them, you should still learn how to lớn recall an email in Outlook and use linhkiem.vn thư điện tử to better manage your inbox.

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Find the message you want to lớn recall và double-click on it to xuất hiện it in a new window. Select the Message tab, click Actions, và choose Recall This Message.
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A new dialog box will open, presenting you with two options:A. Delete unread copies of this message. B. Delete unread copies and replace with a new message.

Select any of the two options and optionally kiểm tra the “Tell me if recall succeeds or fails for each recipient” box to lớn receive a message letting you know the result of every recall attempt.
If you’ve selected the first option, the original thư điện tử will be immediately recalled, provided all conditions for thư điện tử recall are met. If you’ve selected the second option, you will be allowed to lớn modify the original email and send it again just like you would any other email.That’s how simple it is to lớn learn how khổng lồ recall an e-mail in Outlook.

Alternatives to Recall

Of course, you probably don’t send thư điện tử only to people who have an Office 365 or Microsoft Exchange e-mail account in the same organization as you. Your recipients probably use everything from Gmail & Outlook to lớn custom email solutions they host themselves. Are there any alternatives to thư điện tử recall that work across the board with all thư điện tử services? Yes, there are.

Option 1: Delay the Sending of Your Emails

Your first và best option is khổng lồ delay the sending of your emails by a couple of minutes. Don’t worry: this is just as easy as learning how to lớn retract an thư điện tử in Outlook: Select Manage Rules và Alerts in the tệp tin tab.
Go to thư điện tử Rules & click New Rule. In the Step 1: Select a template box, under Start from a Blank Rule, click Apply rule on messages I send, & then click Next.
Select the kiểm tra boxes for any options that you want In the Step 1: Select condition(s) list and then click Next. Select the defer delivery by a number of minutes kiểm tra box in the Step 1: Select action(s) list. In the Step 2: Edit the rule mô tả tìm kiếm (click an underlined value) box, click the underlined phrase a number of and enter the desired number of minutes for which you want khổng lồ delay the sending of your emails. Click OK & complete the new rule cài đặt process.You can also delay just one message, which may come in handy when you don’t want khổng lồ respond lớn a message right away but know that you won’t have the opportunity to respond khổng lồ it later. Here’s how to lớn delay a single message in Outlook: Select the More options arrow from the Tags group in the Ribbon while composing a message. Select the vị not deliver before kiểm tra box under Delivery options, và then pick any delivery date và time you want. Click Close.You can then simply send the message just lượt thích you would normally, and it will remain in the Outbox folder until the delivery time (learn more about how lớn create folders in Outlook).

Option 2: Write an Apology Email

Don’t underestimate the nguồn of apology. Most people can be more understanding than you might believe, & it’s very unlikely that they would be angry at you for sending them a message by mistake or forgetting to include an attachment (find out what the Outlook attachment size limit is). When writing an apology message, it’s best not to beat around the bush và get straight khổng lồ the point. Just compare the following two subject lines and think about which of them sounds better khổng lồ you: Subject line A: Clarification of my previous message. Subject line B: Apology for sending wrong mail.Subject line B clearly states that your intention is khổng lồ apologize, and it explains why. You should then amplify the apology in the toàn thân of the message và provide more information about why it happened. Since you’ve already cost the recipient some time, you should keep the total length of the message under five sentences. When apologizing for a typo or a really embarrassing grammar error, there’s no reason to lớn include a formal greeting và closing section. You can simply use an asterisk (*) to lớn indicate a correction lớn a previous message. This is how it can look in practice: Original message: Their from the Czech Republic, I believe. Correction: *They’re from the Czech Republic, I believe.If you know the person you’re writing to well, all you need to lớn include is the wrong word: *They’re

Option 3: Use an Instant Messenger Instead of Outlook

Email is still king when it comes lớn business communication, but that doesn’t mean that alternatives don’t exist. In fact, we would go as far as to lớn say that mail should be reserved only for the most important issues lớn prevent inbox clutter and issues with wrongly sent messages. For day-to-day communication with colleagues, friends, và family members, it’s typically more efficient and more convenient to use an instant messaging application like Slack, Microsoft Teams, Telegram, or Viber. Modern instant messaging applications make it possible to lớn delete sent messages with a simple click, greatly decreasing the chance that you’ll ever need khổng lồ retract an e-mail in Outlook. You can either chat with the people you know privately or create a group chatroom to lớn communicate with multiple people at the same time. Group chats are a great alternative khổng lồ bulk emailing, which is a common source of all kinds of mistakes. Kiểm tra out our guides on how khổng lồ create a group in Outlook & how to showroom shared mailbox in Outlook.

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Bonus: linhkiem.vn Email

While linhkiem.vn email can’t help you recall Outlook emails, it can help you avoid having to lớn recall emails in the first place by making it extremely easy for you to linhkiem.vn up Outlook mailbox. The phầm mềm does this by grouping similar emails together into easy-to-review bundles and effortlessly automating most common thư điện tử management tasks.
Besides Outlook và Office 365, linhkiem.vn e-mail works with all IMAP-based email services, & you can get started with it for không tính tiền in a few seconds. Unlike many other services that want lớn access your inbox, linhkiem.vn thư điện tử is completely secure, and it never shares your data with any third parties.

Conclusion

Now that you know how khổng lồ unsend an email in Outlook, you no longer need lớn double- or even triple-check every message you send. When you forget to include an attachment, type the wrong mail address, or make a stupid typo that could embarrass you in front of your superiors, you can simply follow the instructions provided in this article & recall or replace your message. What’s more, you can combine e-mail recall with delayed email sending khổng lồ enjoy the ultimate peace of mind.
You can recall Outlook emails if you’re using Outlook 365, Outlook 2019, 2016, 2013, 2010, & 2007. Just keep in mind that both you & the recipient must have an Office 365 or Microsoft Exchange mail account.
It’s not possible lớn retract Outlook emails that have already been opened or intercepted by the recipient’s spam filter. Furthermore, e-mail retracting isn’t available to the users of the website version of Outlook và those who still use Outlook 2003 và 2002.
To recall a message in Outlook app, you need to mở cửa the message you want lớn recall & click Actions in the Message tab. Finally, choose the Recall This Message option.
There are many other services và clients with tư vấn for e-mail recall, including email (mail service) and Mailbird (mail client). You can also delay the sending of your emails so that you have some time lớn change your mind, or you can simply face your mistake & explain the situation to lớn the unintended recipient.
To delay the sending of all messages in Outlook, you need lớn create a new mail rule from Manage Rules & Alerts in the tệp tin tab. Start from a Blank Rule & edit it to enter the desired number of minutes for which you want to delay the sending of your emails.